All your documents, organised for you 10 years legal retention
Organize, classify, and find business documents instantly. Automatic expiration alerts, version control, and built-in compliance with accounting linkage.
Intelligent Document Organization
The structure firms need to work efficiently
Hierarchical Folders
Automatic structure: company-docs, personal-docs, accounting-invoices (received/issued), fiscal, and others. Canonical paths ensure every document is always where it needs to be.
AI Classification
Automatic code assignment: RINV (received invoice), SINV (issued invoice), DNI, NIE, NOM (payslip), KYC, contracts, identity docs. Confidence scoring and suggested corrections.
Tagging & Search
Custom tags per document. Full-text indexing of OCR text and metadata. Instant search by keyword, date, type, or folder. Find anything instantly.
Expiration Alerts
Set expiration dates on documents. Customizable alert thresholds (critical, warning, info). Email and in-app notifications. Automatic status change to 'Expired' when date passes.
Version Control
Complete snapshots of previous versions. Automatic rollback to any prior version. Audit trail showing who uploaded each version and when.
Soft Delete & Retention
Reversible deletion (soft delete). Legal retention for 10 years per UIFAND/IVA compliance. Automatic cleanup after retention period. Audit trail for all deletions.
Document Management Workflow
From upload to legal archival
- 1
1. Upload & Classify
Upload documents (invoices, IDs, payslips, contracts, etc.). AI automatically classifies by code and folder. Confidence score shows classification certainty.
- 2
2. Tag & Search
Add custom tags. Search by keyword, date, or code. Full-text indexing returns results instantly, even inside PDFs via OCR.
- 3
3. Manage Versions
Replace documents when they change. Prior versions are retained. Rollback to any previous version with one click.
- 4
4. Expiration Alerts
Documents with expiration dates trigger automatic alerts. Email + in-app notification. All alerts logged for audit trail.
- 5
5. Reversible Deletion
Soft delete: document moves to trash but remains recoverable. Stays visible for audit and compliance. After 10 years, permanently removed.
Linked to Invoices & Payslips
Documents automatically link to accounting records. View all supporting documents for a received invoice or payslip in one click. Complete audit trail: document → AI extraction → journal entry → financial report.
Automatic Compliance for Firms
UIFAND requires 10-year retention. BLURI enforces it automatically: documents cannot be permanently deleted until 10 years have passed. Full audit of who accessed, downloaded, or restored each document.
Versus Manual File Management
| Shared Drives / Local Folders | BLURI Document Hub | |
|---|---|---|
| Document classification | Manual per file. Requires naming convention. No validation. | Automatic via AI. Standard codes (RINV, SINV, DNI, etc.). Confidence scored. |
| Search & retrieval | Search by filename only. Text inside PDFs invisible. Slow. | Full-text indexing. Search by keyword, tag, date, or code. Instant results. |
| Expiration alerts | No alerts. Manual spreadsheets. Easy to forget. | Automatic email + app alerts. Customizable thresholds. Full audit trail. |
| Version control | Filenames like 'invoice_v1, v2, v3'. Confusing. No history. | Automatic numbered versions. Full snapshots. Rollback available. Upload audit trail. |
| Legal compliance (10 years) | Manual responsibility. Physical storage. No deletion audit. | Automatic: soft delete → 10-year retention → permanent removal. Complete audit. |
Available for Firms Across
10-year retention, expiration alerts, soft delete with audit, automatic status tracking
Document code classification (RINV/SINV), linkage to sales/purchase books, version control
10-year retention, integration with accounting ledgers, user-level audit trail
Documents automatically linked to invoices and payslips save hours hunting for papers. Automatic 10-year retention traces the complete audit.
Frequently Asked Questions
AI reads the document and assigns a standard code (RINV for received invoices, SINV for issued, DNI for IDs, NOM for payslips, etc.). A confidence score appears. If confidence is low, you can correct it manually. The AI learns from corrections.
PDF, Word, Excel, images (JPG, PNG), and other common formats. OCR automatically extracts text from PDFs and images so searches work everywhere.
Set an expiration date on any document. BLURI sends automatic alerts (critical if <7 days remain, warning <14 days, info <30 days—customizable per firm). Alerts via email + in-app notification. Document automatically marked 'Expired' when date passes.
Yes. Deleted documents go to reversible trash. You can restore any document within the 10-year retention period. After 10 years, permanent removal occurs per legal requirements.
BLURI enforces it automatically: deleted documents remain as soft-deleted records and are not physically removed until 10 years pass. Everything is auditable: who deleted it, when, and why. Complies with UIFAND (Andorra), Ley 10/2010 (Spain), Code de Commerce (France).
Yes, through the Client Portal. Clients see only their own documents, invoices, payslips, and KYC forms. They cannot see other clients' documents. Downloads are fully audited.
Document Management That Scales With Your Firm
Automatic organization, intelligent alerts, 10-year legal retention, full accounting integration.
See it in action30 days free, no credit card